Within Schoolcomms there are two types of clubs that can be created. Individual booking clubs where attendance patterns can change, often most appropriate for Breakfast and After School Clubs, or enrichment style clubs, where a block booking must be made, often most appropriate for termly activity clubs.
The steps below will talk through how to create an enrichment club.
To initially create a Club all you have to do is:
- Within Schoolcomms click into Clubs on the left-hand side of the screen.
- Click Create Club on the left-hand side of the screen.
- Name the club and select the type of club you would like to create from the drop down list., in this case: Enrichment Club
- Finally select the school members you would like to make the club available to by selecting the individual members or whole groups on the left-hand side, and then click Add to add them into the Club.
- Click Save in the right-hand corner to save your Club.
Create sessions
The next step is to create club sessions, so that Schoolcomms know when you would like the club to run.
- Click the Create First session box in the middle of the screen or Create Sessions button on the right-hand side
- You will be taken to the Calendar page
- At the top of the screen choose the date range that your club will be running between
- Highlight the dates the club is running on by clicking on the individual squares, or by clicking the word ‘Wednesday’ if the clubs runs every Wednesday, for example.
- Check the selected dates and deselect any dates which the club won’t be running on e.g. bank holidays or half terms.
Scroll down until you see Booking Choices.
- You will see the Charge section, where you can select My club doesn’t have a charge or My club has a charge.
- If you select the chargeable option you will be able to enter the charge for the club. This is the charge that applies to the entire club and is not a daily price, e.g. £30 for the half term.
- You can then select the required Booking Choice: My club doesn’t have booking choices or My club has booking choices. If you select the option to have booking choices you will be able to add a description for as many booking choices as you have. (These may be options you would like your parents to choose from when booking their child in to a club, e.g. snack type/collection arrangements.)
Please be aware: You can advise of the cost of each session however with enrichment clubs they are forced to book all sessions and charged the total amount. - When you are happy with the charge and booking choices, click Save in the top right-hand corner of the screen.
Create a Clubs Payment Request
- Click Create Payment Request on the right-hand side of the screen. This will open a new Payment Request form for you.
- The system will automatically give the payment request the same name as the club and will automatically link the payment request to the correct club for you.
- In the Type of Payment field, make sure you select either Clubs Flex: Can be paid more than once (To enforce pay now) or Clubs Fixed: Can only be paid once.
- Fill in the remaining details for the payment request.
Confirm that all the members included in the payment request are correct. - Click Save on the right-hand side to create the payment request.
School Gateway Settings
- Click on School Gateway Settings on the right-hand side of the screen. This will display your current settings.
- If you want parents/staff to be able to view the club sessions on School Gateway click in the box Online visibility - sessions will be visible in School Gateway.
- If you want parents/staff to book online click in the box - Enable online bookings.
- Choose when online bookings can be made.
- You can then limit places if required.
- Select Pay now or Pay Later
- Once you are happy with your selection click Save on the top right corner
