Sending Timetables (Curriculum/exam) via email
Premium license holders can email a student’s SIMS Profile or Assessment Manager reports via email.
- After composing your message and selecting your recipients, click Attach and select Timetables from SIMS
- In the drop-down list you can select the Timetable you would like to email
- Select Preview to view the timetable, to print from this screen click Print
- To confirm the selection, select OK to attach to your message
How to apply a timetable in SIMS:
- Firstly, check that you are in the correct academic year by taking the following route in SIMS:
Tools - Academic Management - Set Academic Year - Check that the word 'Current' is adjacent to the appropriate Academic Year, if so click Cancel, if not highlight the desired Academic Year, click OK
Next apply the timetable using the following route in SIMS:
- Tools - Academic Management - Apply timetable
- Click Yes to close the warning message
- Ensure that the correct timetable Model is selected from the drop down, (usually there is only a choice of 1) and the date range is correct.
- Check that the day mapping is correct, i.e. if the from date is a Thursday then the timetable day also needs to be a Thursday.
- Click Apply
- Click Save
- Run an import in Schoolcomms
Common issues
If you experience any error messages when trying to attach the timetables, please ensure that the timetable has been applied in SIMS (see instructions above).
Ensure the start date selected will enable a complete timetable cycle to be read by Schoolcomms - there must not be a non-timetable day (e.g. inset day) included.
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e.g. If you have a 2-week timetable cycle and return on Tuesday 7th September (inset on Monday 6th), if you choose Monday 6th as their start date, you will see the error.
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You would instead need to use the Monday of the next 2-week cycle (Monday 20th) as the start date, as this contains a full 2-week cycle without any non-timetable days.
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- Ensure the timetable has been applied in SIMS
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Ensure the timetable has been applied and that this is visible on the student’s record.
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In the case of exam timetables, ensure the student has an exam entry in the selected exam season.
Incorrect week order when sending/previewing timetables:
- Are the weeks in the correct order when exporting the timetable in SIMS?
- If the incorrect order is only occurring in Schoolcomms, you will need to ensure the 1st day of the timetable cycle chosen before falls on the Monday of Week 1 (for example, if the selected date is Monday 13th September 2021, this is likely to be Week 2 on the school's timetable cycle and hence Week 2 will be displayed first).
Why can’t parents see a timetable (Online Reporting licence only)
- Please check you have ticked timetable visibility in Online Reporting
- Please check if the parents have Parental Responsibility in SIMS
- Please check that your Schoolcomms import has been run successfully since any changes were made to SIMS. If the SIMS import is failing in Insufficient SIMS Permission, make sure the user running the import has Third Party Reporter checked. Click here for information on SIMS Permissions.
- In SIMS make sure the timetable has been applied correctly
- If the academic year selected for the new timetable in SIMS is the next academic year, then the timetable won't be visible in School Gateway until the new academic year is reached.