ParentPay & Cashless Tills

Does your school use ParentPay along with a cashless till system to allow children to make purchases without the need for cash?

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How to resolve cashless till discrepancies.

For this to work, both systems need to regularly communicate the changes that have occurred, ensuring payments are sent from ParentPay to the till and that any purchases, and the resulting balances, are updated from the till back to ParentPay.

ParentPay performs regular checks to confirm that the balance stored on ParentPay is the same as that recorded on the till.

If the balances are different, the ParentPay system will automatically adjust to display the current till balance. This is visible on your statement as an ‘Adjustment made to match till balance’ and due to a slight delay, this can initially temporarily indicate that a payment has not been received by the till (resulting in a negative adjustment) or that it has not been acknowledged yet (resulting in a positive adjustment).

This situation should be temporary and once the payment has been successfully collected and acknowledged, a further adjustment will be made to update the ParentPay system to the new till balance. Where the problem continues, it could indicate that the funds available on the till do not match those seen on ParentPay and may therefore affect a child’s ability to make purchases using the till.

If the balance does not correct itself after further payments have been made, you should raise this with your school to investigate.

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