With the introduction of the new Cypad Payments UI, the meal pricing structure has been overhauled and improved for more ease of use. Price Books have been added to the system allowing users to manage and make meal price changes in advance.
This article will teach you...
The new meal pricing hierarchy and how to add, edit, and delete price books.
Meal Pricing Hierarchy
The image below shows the updated meal pricing hierarchy. This new structure starts with the individual Menu Item Price, followed by the Site Price (Year), and the Default Price (Database). Users now have the option to skip pricing levels. The following section will guide you on how to update meal prices and what happens when opting to 'Skip Pricing Level'.
INFO
The new pricing hierarchy is only available on the New UI, for more information on the previous pricing hierarchy please see the following article.
Menu Item Pricing
First-level meal pricing is the specific Menu Items:
- Navigate to Menus > Items.
- Select a Menu Item [1].
- Open Meal Prices [2].
- Set the Student Prices or select Skip Pricing Level [3].
- Click Save [4].
Selecting 'Skip Pricing Level' will skip the menu item pricing and will pull meal price information from the site level.
Site Level Pricing
- Navigate to System > Sites.
- Select the Relevant Site [1].
- Open Meal Prices [2].
- Set the Student Prices or select Skip Pricing Level [3].
- Click Save [4].
If 'Skip Pricing Level' has been selected in both menu item pricing and site level pricing, meal prices will be pulled from the database level.
Database Level Pricing
Database level is the final section of the meal pricing hierarchy, 'Skip Pricing Level' cannot be skipped in this section.
- Navigate to Meals > Admin.
- Open Meal Prices [1].
- Set the Student Prices [2].
- Click Save [3].
Price Books
Price Books allow users to set a timeframe where all meal prices will be updated, for example, the system can be set to change all meal prices in the school holiday.
Adding a New Price Book
Adding a price book can be actioned across all meal pricing levels, depending on the requirements navigate to either:
- Menus > Items > Meal Prices Tab.
- System > Site > Meal Prices Tab.
- Meals > Admin > Meal Prices Tab.
- Click Actions [1].
- Click Add Price Book [2].
- Set the Date [3].
- Set the Meal Prices [4].
- Click Save [5].
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Created Price Books can be found within the Effective Date Dropdown [6].
Editing a Price Book
After creating a price book it is possible to edit the information before the selected date.
Navigate to either:
- Menus > Items > Meal Prices Tab.
- System > Site > Meal Prices Tab.
- Meals > Admin > Meal Prices Tab.
- Select the Created Pricing Book [1] from the effective date dropdown.
- Update the Meal Prices [2].
- Click Save [3].
Deleting a Price Book
Price books can be removed from the system although this comes with some risk to the pre-orders covered in the section below.
Navigate to either:
- Menus > Items > Meal Prices Tab.
- System > Site > Meal Prices Tab.
- Meals > Admin > Meal Prices Tab.
- Select the Created Pricing Book [1] from the effective date dropdown.
- Click Actions [2].
- Click Delete Price Book [3].
- A warning message will state that deleting the price book may affect future pre-orders, this process will not remove pre-orders from the system but any pre-selected meals made by parents may pay a different price than what was displayed when selecting the meal. Click Yes [4] if you are happy to proceed.