This article will teach you...
How to Add Staff details to the Cypad Manager App.
Introduction
Navigate to Staff > Staff.
Using the Navigation tree, select the Relevant Site [1] and select Add [2].
Staff Tab
The Add Staff window will open and default to the Staff Tab [3].
First, Middle and Last names must be entered in this field.
First name of the member of staff in question.
Select from the following options:
Open = currently in employment
Closed = no longer in employment
On-Hold = Long-term leave
Absent = Do not use
Unique Payroll Identification Number associated with the member of staff. This number will be assigned by yourself.
Unique Employer Identification Number associated with the member of staff. This number will be assigned by yourself.
Unique Timesheet Identification Number associated with the member of staff. This number will be assigned by yourself. This can be defined in Staff > Admin > Configure > Timesheet Number format.
Unique Workbook Identification Number associated with the member of staff. This number will be assigned by yourself. This can be defined in Staff > Admin > Configure > Workbook Number format.
Add new positions via Staff > Admin > Positions.
Use this section to highlight any relevant qualifications that the member of staff has achieved,
Date the staff in question was born
Government-issued National Insurance number.
If required for the specific role, the staff would have had to take a DBS check. Upon completion, a generated DBS will be assigned to the check.
The expiry date of the completed DBS check.
If the user works for an agency you can specify this using the agency column.
Standard: Cook situated in one place.
Mobile: If the staff member is moving between sites, they will need to be marked as mobile so they can access multiple school tablets.
Address Tab
In the Address tab [4] record/edit the following details:
Address of the member of staff in question.
A city staff member is based in.
The county staff member is based in.
Postcode staff member is based at.
Staff member's landline number
Staff member's mobile phone number.
Staff member's personal E-Mail Address.
Personal emergency contact details have been provided by the staff member.
Contract tab
Hours (agreed working hours Mon to Fri)
Contract hours (this will be automatically calculated from Hours Mon to Fri)
Username (For staff attendance logs)
Unique staff PIN Number.
Enable this feature in Staff > Admin > Configure > Use staff PIN code in the attendance checkbox
Date the member of staff started working.
Date the member of staff finished working for the company
Start time (agreed to start time using the 24hr time format)
End time (agreed to end time using the 24hr time format)
Cost per hour (This must be filled in; this is the staff rate which is connected to Staff Cost Reporting KPIs)
Pay per hour (basic pay plus additional costs e.g. pension contributions, etc.)
If the Staff member is only temporary you can enter the number of weeks they will be present at the school.
N/A
If required you can enter in the details if the staff member leaves the position.
Training Tab
The Training tab [5] is populated from the Training records stored in Staff > Training.
Note Tab
In the Note tab [6] record/edit any important notes related to the member of staff.
In the Docs tab [7] upload any important documents e.g. DBS Document.
Using the document symbol you can search the Files [8] with your computer and assign any important documents
When you have filled in each of the Add Staff window tabs click Save [9].
IMPORTANT
Please note you can use the same process to edit staff details.
Allocating Staff
Navigate to Staff > Allocation.
Select the Relevant Site [1] the member of staff is saved to and select the Staff Name [2].
In the Allocation window, Click the Empty Cell [3], Start Date [4], and End Date [5] and press Enter.
Click Save [6].