How to use the Attendance App

Use the Attendance app to check in and out as normal, and then again for a second shift for one of the following:

  • Record two or more shifts in one day
  • Record two paid staff roles in one day

Recorded hours are shown consecutively on the tablet. The supervising cook normally completes the number of hours worked (including overtime or absence hours) and can amend your details if you are absent before signing off your hours worked at the end of the week. 

  This article will teach you...

How to use the attendance app.

Accessing Attendance

Login to the tablet and select Attendance [1]

accessing attendance.png

Enter PIN Number

IMPORTANT

This process is entirely dependent on your site configuration details. You may find your staff will not have to enter a PIN Code. If you do, Staff PINs are provided by your administrator. For more information on the process of changing your PIN please see Staff PIN.

Find the relevant member of Staff [1] and select the 'In' Cell [2].

In cell.png

Before entering your working hours you will need to enter your PIN number using the On-Screen Keypad [3]. 

After you have logged in for the first time you can Change PIN [4] or press OK [5] to log your hours.

keypad.png

Recording start and finish times

Find the relevant member of Staff [1] and select 'In' Cell [2].

staff.png

Tap the Check-In Button [3] to Check-In to your shift or Cancel to return to the previous screen.

checkinbutton.png

 The time in which you checked in will now appear within the 'In' Cell [4].

in cell.png

To Check Out press the Out Cell [5].

checkout.png

Select Check Out [6] to record the end of your shift.

Selecting Cancel [7] will place you back on the previous screen.

Located at the bottom you can see a Breakdown [8] of the already inputted hours.

checkoutbutton.png

Check-out Time will now appear within the Out Cell [9].

outime.png

IMPORTANT

Once you tap Check In/Out you cannot change the time.

Multiple roles and codes

Select the 'In' Cell [1] on the relevant member of staff.

rolechange.png

Some members of staff have a primary role (e.g. Kitchen Assistant) and a secondary role (e.g. Head of Kitchen). If this is the case, Check Out of your primary role, press the top right menu button, and select Change Staff Role [2]

change role.png

Enter the Role Code [3] for your secondary role, In this example the Head of Kitchen Role code is 009. 

Select Ok [4] to save the inputted or select Cancel [5] to return to the previous screen.

rolecode.png

The job title is automatically updated and you will need to Check-In for your secondary role and Check Out [6] when you have finished the responsibilities of that role. A Breakdown [7] of the multiple roles can be seen in the Staff App, refer to Staff App - Entering staff hours .

role chnged.png

Adding Mobile Staff

Select the 3 Buttons in the top right corner and tap on Add Mobile Staff [1]

addmobile.png

Enter the Employee No. [2] of the member of staff, this is assigned by the Administrator. Press the OK button [3] to save the inputted employee number.

staffnumber.png

 The New Employee [4] is added to the Staff Attendance table.

mobile.png

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