Orders & Deliveries App

  Table of Contents
  1. Creating a New Order
  2. Submitting an Order
  3. Direct ordering process for non-integrated suppliers
  4. Orders that have been logged
  5. Order Confirmed
  6. Order Rejections
  7. Deliveries
  8. Add a Delivery Note
  9. Sign Off Your Delivery

 

Orders

  • Create an order - based on a centrally controlled stock list - then send it electronically to your supplier. Check the delivery against the order and record time and temperatures
  • Submit your order early – not on the deadline day - to avoid sync issues
  • Let the tablet sync when you submit an order, then also do a manual sync 
  • A red comment means the order has not been sent – sync the tablet again.


Creating a New Order

Go to Orders & Deliveries app > New Order button > select a Supplier

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Submitting an Order

 

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Direct ordering process for non-integrated suppliers

When Tablet users Submit Orders [1] they will now be made aware when a Supplier is not integrated with Cypad [2] and the order will need to be submitted directly to the supplier.

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Orders that have been logged

Orders that have been submitted but not sent to a supplier because there is no integration in place are highlighted in green and marked as Order logged [1]. The cooks can also easily see the Delivery date [2]  listed against each order.

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Order Confirmed

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Order Rejections

Users can now see the Attached notes [1] on rejected orders, this is made accessible as a comments box at the end of each order item. To see a note in more detail, click on the order item and select the Note [2] option.

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Deliveries

When your delivery arrives, check it off on the tablet by tapping Orders & Deliveries: 

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  • Enter item quantities delivered. When you have checked off all items tap Menu Options and Sign Off.
  • Quick Delivery: Tap on the quantity ordered to confirm the item has been delivered, this saves you having to enter a quantity separately
  • Record delivery temperatures (chilled and frozen) on the Sign-off screen in Notes
  • For any items not delivered, returned to supplier or damaged, do not check them off on the tablet when you are checking in a delivery
  • You can leave the value delivered as zero, or enter a lower number if you have been short delivered

 

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Adding a Delivery Note

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Sign Off Your Delivery

Tap an Order in progress [1] and press Delivery [2], press the top right menu and select Signoff to open the Delivery Sign off page.

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On the Delivery sign off page, there may be a checkbox next to the Signature 1 [1] with a declaration statement. If this checkbox is checked the Signature 1 signature box is Activated [2] (yellow) for the cook to sign after complying with the declaration. If unchecked, the signature box is Inactive [3] (greyed out).

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If there is No declaration statement (Signature 2) sign the yellow Signed by field [1] and press Signoff [2].

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