Meal Prices

With our meal pricing function we have aimed to create a balance between a simple to manage, contract-wide, pricing mechanism and the flexibility to record differently priced menu items for specific sites.

  This article will teach you...

How the meal prices are set.

IMPORTANT

'Child Price' is now referred to as 'Student Price'.

Payments and Data Collection Modules

Meals prices are set in different ways depending on whether you use the Payments or Data Collection module:

• In the Payments module, meal prices can be set by student type and menu item either as one set of global prices for all sites, or each site can have its own set of rates.

• In the Data Collection module, meal prices can be set for each question and applied globally to all sites. Alternatively, each site can have different charging rates for each question.

Site Level Price Matrix

If the site-level price matrix shows a zero or is left blank the system goes to the Top-Level (Admin) price matrix and selects a price from there (this price may still be ‘zero’).

  1. Navigate to System > Sites.
  2. Select the Relevant Site [1].
    System.png
  3. Open the Meal Prices Tab [2].
  4. Set the Meal Prices within the Text Fields [3].
  5. Click Save [4] to save the Meal Prices.
    System Save.png

Admin Price Matrix

  1. Navigate to Payments > Admin.
  2. Select Meal Prices [1] from the navigation tree.
    Admin.png
  3. Using the Text Fields [2] enter the Meal Prices.
  4. Click Save [3].
    Admin Save.png

Please note adjusting the meal prices via admin will apply to ALL Sites.

Menu Item Price Matrix

If the menu item price field is entered as a zero (‘0’) or is left blank, the system searches for prices in other tables starting at the site level.

  1. Navigate to Menus > Items.
  2. Select the Relevant Menu Item [1].
    Select Menu Item.png
  3. Within the Details Tab [2] the user can enter the Meal Prices [3].
  4. Click Save [4].
    Menu Item Prices.png

Data Collection Questions Matrix

When a student or parent selects a meal the system will look at prices in Data Collection > Admin > Data Collection Questions. The rate is set in the Data Collection question details window:

  1. Navigate to Data Collection > Admin.
  2. Click Data Collection Questions [1].
    Data Collection Admin.png
  3. Select the Relevant Data Collection Question [2] to open the Question details.
    DC Question.png
  4. Rate [3] is where the Meal Price is determined.
  5. Click Save [4].
    Rate.png

Data Collection Meal Price Matrix

If the menu price field has been left blank or if the field shows a ‘0’ (zero) the system will search for a price at the data collection site level.

  1. Navigate to Data Collection > Sites.
  2. Select the Relevant Site [1].
    DC Sites.png
  3. Open the Data Collection Rates Tab [2].
  4. Click on the Rates Text Field [3] to enter Meal Prices.
    DC Site Rates.png

IMPORTANT

If there is still no price the system goes to the top-level price matrix and selects a price from there (which may still be ‘zero’)

 

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