Version 4 Monitor Overview for Admin

 

 

CONTENTS: 

Version 4 Overview for Admin

Monitor

Assets

 Staff

Data Collection

 

Version 4 Overview for Admin

With Cypad version 4 we have introduced cleaner, simpler formatting and a new System module for improved admin efficiency. The revised calendar function will drive many activities and processes, including stock and ordering, staffing arrangements, meal selection, publishing, and data collection and reporting. Overall, the application is more robust and also benefits from improved system speed and security.  

If you have any questions regarding these changes please contact Cypad Support on 0117 942 9833 or email support@cypad.com. Your Cypad Project Manager will be in touch to take you through the new features.

User Interface

Version 4 includes a new desktop module System, a revised calendar function, faster processing for reports, and a simpler design for the user interface. 

  • New Desktop module

The System module brings together admin functions common to all modules, simplifying navigation and making admin tasks more efficient. You can also sort site types and groups, set up and close calendar time periods, and use the calendar to drive more kitchen management tasks.

 

To access module-specific admin functions select the module from the drop-down menu then click the Admin tab.

Module list:

    • Kitchen Manager
    • Data Collection (Data Collection module replaces Uptake module)
    • Staff
    • Menus
    • Payments
    • Reporting
    • Monitor
    • Assets
    • System

  

System Speed and Security

  • Faster calculation of Reporting data

The improved application infrastructure means faster calculation speeds for reporting data and large files.

  • Stronger password settings

The password settings let you choose an eight-character password. To create a strong password make sure that it: 

    • Is at least seven characters long (eight for Cypad Ltd)
    • Does NOT contain your user name, real name, or company name
    • Does NOT contain database or school name
    • Does NOT contain a complete dictionary word
    • Includes a number, preferably in the middle
    • Is significantly different from previous passwords. Passwords that increment (Password1, Password2, Password3 ...) are not strong
    • Contains characters from the following:
      • mixture of upper case letters
      • mixture of lower case letters
      • numerals
      • keyboard symbols 

 

  • Enable tablet to use Chrome

There is more efficient and secure data management between the Desktop and mobile devices. You can configure the system to use the Chrome web browser on the tablet, enabling it to use pop-up windows normally blocked by the inbuilt browser.

Calendar

  • Calendar Improvements

We are developing the calendar function to give you more flexibility and control over your kitchen management admin tasks. 

  1. Go to System
  2. Click Admin
  3. In the Explorer pane expand the Calendar option and select Templates or Periods
    • Templates: colour-coded selection options for holidays, inset days and trading days, with weekends marked automatically
    • Periods: Start month included on calendar period page 

 

  

  

  • Show school calendar on tablet

You can view data for the school calendar for each site on the tablet, so you have a clear picture of holidays, inset days and trading days. In Kitchen Manager tap the General app then select Calendar.   

  

Monitor

We are continually improving the Monitor module to deliver a more consistent and reliable auditing function. The latest improvements include the option to add site photos, create sub-folders, and more informative site mapping.

Site Photo, Sub-folders, and Mapping

  • Add a Site Photo to the Monitor report

Add a photo of the site to the report. When you create the report the site type logo is replaced by the site image.

  • Sub-folders for standard and archive packages

You can now create sub-folders for archived packages, enabling you to more efficiently organise packages into specific areas or types. 

 

  • Mapping capability updated

We have replaced the single site view with a multiple site view.

 

  • Show closed sites button

The default setting shows open sites only. When selected, the Show Closed Sites button shows closed sites and open sites.

 

Assets

We continue to develop the Assets module to ensure admin can manage the asset admin, repairs, and analysis functions more accurately and efficiently.

Repairs

  • Repairs Report for schools

You can run an asset repair report for specific schools – not just for areas - which includes the school name, address and contact details.

Staff

We have built on the Staff module functionality by adding improvements to staff hours formatting and absence reporting.

Staff Hours and Absence

  • Hours format

When staff hours are entered on the tablet or desktop they are shown as hours and minutes. However, in staff analysis/reporting you can configure the system to see the time entered in either hours and minutes or in a decimal format.

  • Absence report

We have improved absence reporting options by adding overtime. You can create an absence report for staff which gives a brief summary of the hours worked and the absence reason. 

  1. Go to Staff
  2. Click Analysis
  3. Select site
  4. From the Type drop-down menu choose Absence breakdown by staff
  5. Select date range
  6. Click Go 

Data Collection

Data accuracy and security is improved with detailed sync reports for the tablet letting you view data from different sites. We have also simplified the emailing process for sending meal number reports and other data to specific addresses.

Tablet Sync, Email and Site Display

  • Detailed sync report for tablet

You can export a detailed sync report for the tablet which includes time and date of sync, duration, status, previous/current usage and map location.

 

  

  • Email meal numbers

The Email Meal Numbers check box lets you set the email address for sending meal numbers to schools. 

  1. Go to Cypad Monitor
  2. Click Sites
  3. In the Explorer pane or main grid select site
  4. In the Edit Site window select Contact tab
  5. Select Email Meal Numbers check box