Designing a Case Questionnaire

  Table of Contents
  1. Add Group
  2. Edit Group
  3. Copy Group
  4. Add Question
  5. Moving Questions Up/Down


Add Group

A Group is a section of the questionnaire. Each Group created can be used break down the questionnaire into sections for specific data to be gathered.

Go to Design [4] > Select a Case Type [1] > Add Group [2].

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  1. Name: Give your questionnaire a name (NB: 90 Character limit)
  2. Description: Detail what this section of the questionnaire is designed to investigate i.e. What time of day and where did the student get injured?
  3. Validation type:
    • Not Required = It is not compulsory to answer all questions in the group
    • Answer All = It is compulsory to answer all questions in the group
  4. Save: Save your Case Type Group
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Edit Group

Left mouse click  on the new Case Type Group [1], select Edit Group [2] to edit the Group you have created, then click Save [3] to save your changes.

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Copy Group

Left mouse click on the Case Type Group [1], select Copy Group [2] to edit, if required, the Group you are copying, then click Save [3] to save the copied Group.

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Add Question

Left mouse click on the Case Question Group [1] and select Add Question [2].

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Question Types

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Required fields for each Type, with examples:

NOTE  When filling in the Full question field be aware this is the question that will be displayed in the questionnaire.

Text

  • Short question e.g. Student full name
  • Full question e.g. What is the full name of the injured student?
  • Weighting - Individual scores for each question are added up and take into account any weightings applied. You can apply three weightings to a question.

Number

  • Short question e.g. Number of days absent
  • Full question e.g. How many days was the injured student absent from school?
  • Minimum value e.g. 0
  • Maximum value e.g. 365

List

  • Short question e.g. Incident efficiency
  • Full question e.g. How efficiently was the incident dealt with?
  • Attributes e.g. Very Quickly (under 1 min); Quickly (1 min); Average (2 min); Slowly (over 2 min)
    NOTE  Use a semi-colon to separate each list item.

Yes/No

  • Critical check-box - Assign this attribute if the question is critical to the investigation. If this question is unanswered it scores zero, but the Question Group (and Question Sub-Group if there is one) remain unaffected. The investigation is highlighted on the desktop and the critical question is highlighted on the report.
    • Phrases Tab - The observation text field will only be used if this question is answered "Yes". You are required to provide your observations in relation to the question.
  • Short question e.g. Playground monitor present
  • Full question e.g. Was a Playground monitor present at the time of the injury?
  • Instructions - This form should be signed off by the Investigating Officer and the Regional Operations Manager. The Head of Service then reviews it centrally (or via email) and signs it off.
  • Weighting - Individual scores for each question are added up and take into account any weightings applied. You can apply three weightings to a question.

Date

  • Short question e.g. Date of the Incident?
  • Full question e.g. What date was the student injured?

Marked

  • Short question e.g. How many witnessed the incident?
  • Full question e.g. How many students and staff witnessed the incident?
  • Weighting e.g. Enter the maximum number of witnesses possible (e.g. 50)

Currency

  • Short question e.g. Fiscal cost of the incident?
  • Full question e.g. What was the cost to the first aid centre?

Memo

  • Short question e.g. Areas of HSE investigation
  • Full question e.g. Areas covered during the HSE investigation

Header

  • Critical check-box - Assign this attribute if the question is critical to the investigation. If this question is unanswered it scores zero, but the Question Group (and Question Sub-Group if there is one) remain unaffected. The investigation is highlighted on the desktop and the critical question is highlighted on the report.
  • Short question – Guidelines
  • Full question – Guidelines for the Investigation – See Criteria
  • Instructions - This form should be signed off by the Investigating Officer and the Regional Operations Manager. The Head of Service then reviews it centrally (or via email) and signs it off.
  • Weighting - Individual scores for each question are added up and take into account any weightings applied. You can apply three weightings to a question.
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Attributes

When adding an attribute each entry must have a semicolon (;) before adding another attribute, for example:

Question: What deserts do you like to eat?

Attributes: Ice cream; Sorbet; Pie; Cake; Fruit, Pastry; Other.

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Instructions

Adding instructions can help explain what you require from the persons filling in the questionnaire.

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Image

DO NOT USE: The Image option does not have an effect or impact on any of the question types.

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Weighting

Individual scores for each question are added up and consider any weightings applied. You can apply two weightings to a question:

The default value is one. A weighting can be used in the calculation of a score for an inspection.

NOTE Enter zero if you don’t want the question to count towards the score.

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Compulsory check-box

Assign this attribute if the question MUST be answered. If the question is not answered, the entire Question Group fails. If the question is in a Question Sub-Group, the sub-group fails, and its scores are set to zero.

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Moving Questions Up/Down

When adding question to a Case Question Group each question you add is automatically placed at the top of the Case Type Question list [1]. If you want the Student First name and Surname to be the first details recorded in the questionnaire followed by the question ‘Did the student require emergency services?’ Left mouse click [2] on the question and select Move Down [3] to move it to the bottom of the Case Type Questions.

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