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Add Group
A Group is a section of the questionnaire. Each Group created can be used break down the questionnaire into sections for specific data to be gathered.
Go to Design [4] > Select a Case Type [1] > Add Group [2].
- Name: Give your questionnaire a name (NB: 90 Character limit)
- Description: Detail what this section of the questionnaire is designed to investigate i.e. What time of day and where did the student get injured?
- Validation type:
- Not Required = It is not compulsory to answer all questions in the group
- Answer All = It is compulsory to answer all questions in the group
- Save: Save your Case Type Group
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Edit Group
Left mouse click on the new Case Type Group [1], select Edit Group [2] to edit the Group you have created, then click Save [3] to save your changes.
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Copy Group
Left mouse click on the Case Type Group [1], select Copy Group [2] to edit, if required, the Group you are copying, then click Save [3] to save the copied Group.
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Add Question
Left mouse click on the Case Question Group [1] and select Add Question [2].
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Question Types
Required fields for each Type, with examples:
NOTE When filling in the Full question field be aware this is the question that will be displayed in the questionnaire.
Text
- Short question e.g. Student full name
- Full question e.g. What is the full name of the injured student?
- Weighting - Individual scores for each question are added up and take into account any weightings applied. You can apply three weightings to a question.
Number
- Short question e.g. Number of days absent
- Full question e.g. How many days was the injured student absent from school?
- Minimum value e.g. 0
- Maximum value e.g. 365
List
- Short question e.g. Incident efficiency
- Full question e.g. How efficiently was the incident dealt with?
- Attributes e.g. Very Quickly (under 1 min); Quickly (1 min); Average (2 min); Slowly (over 2 min)
NOTE Use a semi-colon to separate each list item.
Yes/No
- Critical check-box - Assign this attribute if the question is critical to the investigation. If this question is unanswered it scores zero, but the Question Group (and Question Sub-Group if there is one) remain unaffected. The investigation is highlighted on the desktop and the critical question is highlighted on the report.
- Phrases Tab - The observation text field will only be used if this question is answered "Yes". You are required to provide your observations in relation to the question.
- Short question e.g. Playground monitor present
- Full question e.g. Was a Playground monitor present at the time of the injury?
- Instructions - This form should be signed off by the Investigating Officer and the Regional Operations Manager. The Head of Service then reviews it centrally (or via email) and signs it off.
- Weighting - Individual scores for each question are added up and take into account any weightings applied. You can apply three weightings to a question.
Date
- Short question e.g. Date of the Incident?
- Full question e.g. What date was the student injured?
Marked
- Short question e.g. How many witnessed the incident?
- Full question e.g. How many students and staff witnessed the incident?
- Weighting e.g. Enter the maximum number of witnesses possible (e.g. 50)
Currency
- Short question e.g. Fiscal cost of the incident?
- Full question e.g. What was the cost to the first aid centre?
Memo
- Short question e.g. Areas of HSE investigation
- Full question e.g. Areas covered during the HSE investigation
Header
- Critical check-box - Assign this attribute if the question is critical to the investigation. If this question is unanswered it scores zero, but the Question Group (and Question Sub-Group if there is one) remain unaffected. The investigation is highlighted on the desktop and the critical question is highlighted on the report.
- Short question – Guidelines
- Full question – Guidelines for the Investigation – See Criteria
- Instructions - This form should be signed off by the Investigating Officer and the Regional Operations Manager. The Head of Service then reviews it centrally (or via email) and signs it off.
- Weighting - Individual scores for each question are added up and take into account any weightings applied. You can apply three weightings to a question.
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Attributes
When adding an attribute each entry must have a semicolon (;) before adding another attribute, for example:
Question: What deserts do you like to eat?
Attributes: Ice cream; Sorbet; Pie; Cake; Fruit, Pastry; Other.
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Instructions
Adding instructions can help explain what you require from the persons filling in the questionnaire.
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Image
DO NOT USE: The Image option does not have an effect or impact on any of the question types.
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Weighting
Individual scores for each question are added up and consider any weightings applied. You can apply two weightings to a question:
The default value is one. A weighting can be used in the calculation of a score for an inspection.
NOTE Enter zero if you don’t want the question to count towards the score.
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Compulsory check-box
Assign this attribute if the question MUST be answered. If the question is not answered, the entire Question Group fails. If the question is in a Question Sub-Group, the sub-group fails, and its scores are set to zero.
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Moving Questions Up/Down
When adding question to a Case Question Group each question you add is automatically placed at the top of the Case Type Question list [1]. If you want the Student First name and Surname to be the first details recorded in the questionnaire followed by the question ‘Did the student require emergency services?’ Left mouse click [2] on the question and select Move Down [3] to move it to the bottom of the Case Type Questions.
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