Whiteboard functionality allows users to record meal choices and use a register to mark students as present/not present through the SIMS Connector.
This article will teach you...
How to use the whiteboard.
How to Login to the Whiteboard
The school administrator will provide you with a URL and a username and password to access the school’s whiteboard.
- Enter the Provided Username [1] into the username field.
- Enter the provided Password [2] into the password field.
- Click OK [3] to access the system.
- The default language is set to English, if required the language can be changed to Welsh by selecting Cymraeg from the Language Dropdown List [4].
- All Text Fields will now be changed to Welsh.
Changing the Whiteboard Password
IMPORTANT
To change your password, you will need the details provided by the school administrator, which include the username, and password for accessing the school’s whiteboard. If you’ve forgotten your password, please contact the Cypad support desk for assistance.
- On the login screen, click Change Password [1].
- Enter the current provided Username and Password [2] into the respective fields.
- Generate and enter the new password into both New Password Fields [3].
- Click OK [4].
Accessing Classroom Selection
- After logging into the Whiteboard, you may be prompted to select the date and service, depending on the settings. For example, this could occur if your school offers a Breakfast Club in addition to Lunch.
- Next, you will see a list of classes. Click on the Relevant Class [1] that requires meal selections.
- If you access the wrong class, press the Back [2] button located in the top left corner.
- When the student selection screen is open the diners will be able to press their Name/Photo [3] to open the meal selection screen. If diners have a nickname they would like to use, please refer to the following article.
- Diners with pre-selections will appear highlighted in Purple [4] if the SIMS attendance module is being used. If the SIMS attendance module is not in use or the pre-selection has already been confirmed on the whiteboard (following the process outlined below), they will be highlighted in Green [5]. Additionally, an icon will be displayed for all diners with parent pre-bookings.
Marking a Lunch Meal
Students without a pre-selected meal can make a choice in the classroom.
- Press or instruct the Diner to press their Name [1] on the Whiteboard Class Selection. This will automatically take them to the next screen to select their meal.
- Menu Items which have been assigned to this week's menu will now appear on the screen ready for selection. To confirm a meal, click on the wanted Menu Item [2].
IMPORTANT
If Automatic Conflict Management is used meals not suitable for a student will not be displayed on the board or will be greyed out. This only applies to 14 common allergens and diet preferences, please refer to the following article ( https://support.parentpaygroup.com/hc/en-gb/articles/29070514236817-Introduction-to-Cypad-Allergen-Management#introduction-to-cypad-allergen-management-0-0) to learn more.
- Depending on how the site configuration details are set, diners may have to select a dessert before proceeding to confirmation. In the Dessert selection screen, the student will press/click on a Dessert item to make their selection. This will automatically take them to the meal selection review screen.
- The confirmation page will display the menu items which have been selected. If the student has made a mistake and requires a change, press Redo [3], which will return the user to the menu selection options.
- To confirm the correct menu items have been selected, press OK [4].
Changing Pre-Selected Meals
Diners with pre-selected meals can change their menu choice if required:
-
Locate and click on the Diner [1] whose meal choice needs adjustment
- Select one of the other options i.e. Vegan Burger and Wedges [2] on screen to change the pre-selection.
- The diner can also make adjustments to their Dessert Choice [3].
- Use the following screen to confirm the new Meal Selection [4] and press OK [5] to update the menu choices.
Special Diet
- The Special Diner Type prevents diners with specific dietary requirements from selecting menu items and requires the teacher to confirm if a meal is needed or not. In this case diners will have two options to log them as either Present – Meal required [1] which will mean their pre-selected meal will be given to them by the caterer, or Present – Meal Not Required [2] which will register them as in school but not requiring a school meal in the event they have a packed lunch.
- The student will need to press OK [3] to complete the meal selection.
IMPORTANT
For more information please refer to Special Diet Diner Types.
Allergy, Dietary and Nutritional Information
Depending on the settings, you may see additional icons next to menu items:
- Colour Tags [1] indicate the subtype associated with the meal item, such as Meat, Fish, or Vegetables.
- Special Icons [2] show whether the meal is suitable for specific dietary preferences, including vegetarian, vegan, pescatarian, halal, or if it contains beef or pork.
By clicking the Information Icon [3], you can view details on nutritional values and allergens.
IMPORTANT
This information will only be available if it has been manually set up by the caterer, as outlined in this article.
Accessing the Whiteboard Customisation Menu
The customisation menu provides access to a wide range of whiteboard configuration options, including generating PDF reports of all selected meals and taking attendance using a register.
- Login to the Whiteboard and select a Class [1].
- Press the Menu Button [2] button to access the Whiteboard configuration options.
Themes
You can set the background theme for the class you are in. This can be useful if you have several classes to take through the meal register to easily identify which class you have opened.
- Press the Themes Button [1] to begin the whiteboard theme selection process.
- Choose from a selection of themes you would like to use; the menu will close and the background will be automatically changed:
Names
There are different options for how student’s names appear on the whiteboard.
- Press the Display By Button [1].
First Name, Last Name
Last Name, First Name
Attendance (SIMS Register)
Teachers can now use the Whiteboard to take the morning and afternoon register.
- Press Attendance [1].
IMPORTANT
For more information on how to configure and use whiteboard attendance please refer to the following article.
Generating Selection Summary Report
Meal Selection Summary Report helps teachers confirm that diners are receiving the correct meals during classroom meal service.
- Press Selection Summary Icon [1].
- A Meals Selected Report PDF will be generated and automatically open in a new browser tab for the selected class.
Print PDF Report
To bring Cypad Classroom Selection up to parity with ParentPay Classroom Selection Teachers and Admin users can generate and print a daily Meal Selection Report PDF from the Whiteboard.
IMPORTANT
The Whiteboard must be connected to the Manager App so any future changes in the report is reflected on both the Desktop and Whiteboard.
- Press Print [1].
- A print preview window will open, displaying the PDF Report [2] generated for the selected class.
- Configure your printer settings and click Print [3] to complete the process.
Fun Food Facts Pop Up
The Whiteboard Fun Food Facts pop-up is minimised by default when logging into the Whiteboard and can be accessed by pressing the Fact Icon [1].
Fun Fact Example
What happens if the diner is not able to reach their name?
- If the dinner cannot reach their name on the screen, press the Down Arrow [1] to move the student list down.
How to Logout the Whiteboard
- Once logged in, click the Log Out Icon [1] located in the top right corner to return to the login screen. Logging out is important as this saves all information related to meals that have been selected.