How to create a Free of Charge trip

Some trips do not require a payment to be made, but still require parents or carers to provide consent, or emergency contact details.

 

A Free of Charge trip allows payers to confirm a place on the trip for their child without making a payment. It also allows the school to collect consent and emergency contact or medical/dietary requirement details.

 

  1. Navigate to Payment items>Select Trips
    New-trip-lbl.png
  2. Select Create trip   
  3. Enter the trip name and select Create trip
  4. Enter the trip Description
  5. Select whether the Date of trip is one day or a date range
  6. Enter the Date, or the Start date and End date of the trip
  7. Select Save & continue
  8. In Type of payment, select Free of charge
    FOC-Trip.png
  9. Enter the Confirmation due date (This is the date that payers must confirm their child’s trip attendance by.)
  10. Select Save & continue
  11. If required, edit the Consent description
  12. Select the check boxes of any information required from the payers in Collect pupil information
  13. Select Save & continue
  14. Select Assign people to trip
    New-trip-lbl_5.png
  15. Enter the year/class group(s) or name(s) of individual people to assign to the trip
  16. Select Assign people
  17. Select Save & continue
  18. Review the trip details, and edit as required
  19. Once ready to make the trip available to payers, select Publish, or select Save for later to publish at a later date
    New-trip-lbl_6.png
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