How to manage people paying by Child Care Vouchers?

When creating a club, it is possible to accommodate parents who want to pay online via their School Gateway account, as well as those who want to pay using Childcare Vouchers.

  • Create your club as normal.
  • Create a connecting active club payment request and only add the pupils whose parents wish to pay via their School Gateway account, i.e., using Bank Transfer or card payments.
  • Create a connecting expired club payment request and only add the pupils whose parents wish to pay using childcare vouchers; the visible from, visible to, and due date must be in the past, i.e., yesterday’s date – this will not be visible via School Gateway but will allow you to process CCV payments via the manual transaction process.
  • Once set up correctly, all parents whose children have been added to the active payment request will be able to book club sessions and will be asked to make payment. Parents whose children have been added to the expired payment request will be able to book club sessions and will not be asked to make payment.

NOTE

Club balances for childcare voucher payers will update in line with the voucher payments being applied via the manual transaction process.