Send Management reports, curriculum & exam timetables

 

Sending SIMS Reports via Email


(the facility to email SIMS reports is only available via the desktop version of Schoolcomms)

There are two types of SIMS reports, Assessment Manager Individual Reports and Profiles reports.

  • Assessment Manager Individual reports are created in SIMS Assessment Manager, it is important to realise that this type of report is not automatically uploaded to the SIMS document management server (DMS) and only reports that have been uploaded will be accessible by Schoolcomms. Often this type of report consists of at least one table displaying a grid of results/marks/targets.
  • Profiles Report which enables the use of comment banks to produce more verbose reports which can include Assessment Manager results, comments can be automatically selected based on students’ grades for a particular aspect. Profiles reports are automatically uploaded to the SIMS document manager after generation.

Successful report attachments require

  • A recipient list containing students where at least one of the first 8 students have a report linked to them. (Schoolcomms uses the first 8 students in the recipient list as a basis for populating the Report session drop down for the selected report type)
  • If Assessment Manager Individual Reports has been selected, then the report must have been uploaded to the DMS

    If you are sending your reports in bulk via Schoolcomms using the 'reports from SIMS' attachment option, Schoolcomms will only send the relevant report to the appropriate child. If a child does not have a report uploaded in SIMS, the parent will not receive an email at all.

To send a SIMS Report

  • After composing your message and selecting your recipients, click Attach and select Reports from SIMS
  • In the drop-down list you can select the Report type you would like
  • Select Preview to view the report
  • If you have our Online Reporting Licence you have the option to tick if you would like to Publish the reports to School Gateway (You are able to Publish and Unpublish retrospectively for more information click here)
  • To print from this screen click Print
  • To confirm the selection, select OK to attach to your message

Sending Timetables via email

Premium license holders can email a student’s SIMS Profile or Assessment Manager reports via email.

  • After composing your message and selecting your recipients, click Attach and select Timetables from SIMS
  • In the drop-down list you can select the Timetable you would like
  • Select Preview to view the timetable, to print from this screen click Print
  • To confirm the selection, select OK to attach to your message

Common issues

If you experience any error messages when trying to attach the Timetables, please ensure that the Timetable has been applied in SIMS.

Incorrect week order when sending/previewing timetables:

  • Are the weeks in the correct order when exporting the timetable in SIMS?
  • If the incorrect order is only occurring in Schoolcomms, the school need to ensure the 1st day of the timetable cycle chosen before falls on the Monday of Week 1 (for example, if the selected date is Monday 13th September 2021, this is likely to be Week 2 on the school's timetable cycle and hence Week 2 will be displayed first).

Why can’t parents see a timetable (Online Reporting Licence only)

  • Please check you have ticked Timetable visibility in Online Reporting
  • Please check if the parents have Parental Responsibility in SIMS
  • Please check that your Schoolcomms import has been run successfully since any changes were made to SIMS. If the SIMS import is failing in Insufficient SIMS Permission, make sure the user running the import has Third Party Reporter Checked
  • In SIMS make sure the timetable has been applied correctly
  • If the academic year selected for the new timetable in SIMS is the next academic year, then the timetable won't be visible in School Gateway until the new academic year is reached.