Pre-admission or provisionally allocated pupil uploads

You are able to upload your pre-admission or provisionally allocated pupils in preparation for your new academic year.  Details are listed below depending on the type of MIS system you use.

 

NOTE: If you have pre-admission or provisionally uploaded children being uploaded into anon-UFSM year group, you should advise any parents making bookings for the new year to top up the appropriate school meal balance. Failure to do so will result in their bookings being cancelled, as they are moved from the pre-admission category into being full school members during your upload.

 

Pre-admission upload for schools using SIMS MIS

 

If you use SIMS as your MIS then you can upload your pre-admission pupils via MIS:Sync.

To do so:

  1. Log into MIS:Sync
  2. Select the Preadmission tab
  3. Select Auto Update

You will find your pre-admission students in Group1 > Preadmissions when you search on your ParentPay site.

 

MIS:Sync will only update pre-admission pupils if they have a Permanent UPN number or Admission number and in SIMS they are set to a status of Accepted

 

Please note: Pre-admission pupil accounts will be converted to full pupil accounts during your first upload of the new academic year and will retain the same parent login details.

 

Provisionally allocated pupil upload for schools using SEEMIS MIS 

 

If you use SEEMiS as your MIS then you can upload your provisionally allocated pupils via the SEEMIS application.

 

To do so:

  1. Log in to SEEMIS
  2. Navigate to My Profile > Records to display all current pupils on roll.
  3. Using the filter, select Provisional Pupils and then add the pupil details and perform the ParentPay upload as you would normally.

Please note: Provisionally allocated pupil accounts will be converted to full pupil accounts during your first upload of the new academic year and will retain the same parent login details.

 

Pre-admission upload for schools NOT using an integrated upload solution

 

If you wish to perform a pre-admission upload but use a management information system (MIS) that does not have an API integration with ParentPay, you will need to upload your data manually using the MIS:Sync tool.  

If you are already uploading your pupil data by this method, it is the same process and mapping. You would just need to select the Pre-admissions tab instead of Pupils. 

The Pre-admission template is included below.

The required data is:

  • Permanent UPN number or Admission number
  • Surname
  • Forename
  • DOB
  • Gender

Please note: All other fields in the template file are optional.

 

If you have any queries regarding uploading Pre-admissions please email  support@parentpay.com