Transactions - Payment Tab

Multiple features can be used within the student's payments tab.

  This article will teach you...

How to use multiple features within the payments tab.

Classic User Interface Guidance

Classic User Interface Guidance

Free School Meals

In the Payments tab you can set the student to be eligible for Free School Meals (FSM [1]).

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NOTE This includes students eligible for Transitional Protection Free School Meals (TP-FSM) at Welsh schools.

When orders are made, and the Daily FSM Allowance covers the entire cost of the order, the transaction is marked as ‘Free’. If the order exceeds the Daily FSM Allowance the student will be charged the excess and the transaction will not be marked as ‘Free’ (e.g. Meal Price = £3.50, Daily FSM Allowance = £3.00: The Student will be charged £0.50).

Please note Each day the allowance is reset regardless of how much of the allowance was spent the previous day (e.g. if the Daily FSM Allowance is £3.00 and the student spends £1.50 of the allowance the FSM Allowance for the next day will be £3.00).


Extra Meals

When this function is enabled Students and Staff can order more than one meal item in each of the Menus (e.g. Main = 1 item selected, Veg = 3 Items selected, Drink = 2 Items selected, etc.).

Please note By default this feature is disabled.


Mark Present

When the Student is using the Whiteboard or Tablet to make their meal selection it will already be pre-selected (i.e. Menu Template is selected) so they will only have the option to click Present or Not Present.

Please note By default this feature is disabled.


Opt-Out

By default this feature is disabled as some schools do not provide Breakfast or Break meal selections.

Accessing Payments Tab

  1. Navigate to Meals > Meals.
  2. Click on the Relevant Student Name [1].
    1. Student.png
  3. Click Payment [2].
    2. Payments Tab.png

Entitled to Free School Meals

  1. Tick Entitled to FSM [1].
    1. Entitled to FSM.png
  2. Click Save [2].
    2. Save.png

When orders are made, and the Daily FSM Allowance covers the entire cost of the order, the transaction is marked as ‘Free’. If the order exceeds the Daily FSM Allowance the student will be charged the excess and the transaction will not be marked as ‘Free’ (e.g. Meal Price = £3.50, Daily FSM Allowance = £3.00: The Student will be charged £0.50).

IMPORTANT

Each day the allowance is reset regardless of how much of the allowance was spent the previous day (e.g. if the Daily FSM Allowance is £3.00 and the student spends £1.50 of the allowance the FSM Allowance for the next day will be £3.00).

Extra Meals, Mark Present and Opt-Out

IMPORTANT

All features are disabled by default, please contact your Area Manager in regards to these features.

Extra Meals

When this function is enabled Students and Staff can order more than one meal item in each of the Menus (e.g. Main = 1 item selected, Veg = 3 Items selected, Drink = 2 Items selected, etc.).

Mark Present

When the Student is using the Whiteboard or Tablet to make their meal selection it will already be pre-selected (i.e. Menu Template is selected) so they will only have the option to click Present or Not Present.

Opt-Out

By default, this feature is disabled as some schools do not provide Breakfast or Break meal selections.3. EMMPOO.png

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