How to add a one-off menu option Schoolcomms Dinners

You may sometimes need to add additional meal options to your usual dinner menu, such as a Christmas dinner.

Adding a new week to the Dinner Plan

• Click Dinners > Select your Dinner plan > Manage Menu
• Once you are in your Dinner Plan, click on Manage Menu from the right-hand side menu
• To add additional weeks, click Add Week and create your next week’s menu choices

• Add a menu choice and add a label for your menu choice if you wish (this is optional)
• If you do not have a menu choice, you can just add a label. You must allocate your menu to the days of the week. Click on the Rotation Icon and choose the days of the week you want this meal on; these will then appear when you apply them to the calendar later.

• Now you need to add your weeks to the Calendar, so set your date range to your required dates
• Select the week you want from the calendar below, making sure to remove the days there is no service. By clicking on the blue day or week, you do not want to create a meal for and it will then turn grey.
• Click on Select Week and choose the week you want to allocate.

• Once you are happy with your selection, click Save on the top right corner.

How to remove the original menu showing for that day via the original Meal Plan

1. Click Dinners > Select your original Dinner plan > Manage Menu
2. Select the Week you want to remove the day from on the calendar below, making sure to remove the day/s the Christmas Meal has been applied on your new Meal Plan. Do this by clicking on the blue day you do not want the original meal selection showing for, and it will then turn grey.
3. Once you are happy with your selection, click Save on the top right corner

You would then need to create a new meal plan with the one-off Christmas Meal on the day required and add that week to the calendar:

1. Click on Dinners > Create Dinner Plan
2. Name of Dinner Plan – this is where you can add the name of your meal plan and this is what will be displayed on School Gateway
3. To select members, use the list on the left of the screen and highlight the member(s)/group(s) from the list and click Add; the selected members will be moved to the right-hand side box
4. When you are happy with your selection, click Alternatively; click Cancel to return to the Manage Dinners screen
5. The template for your Dinner plan is now created. Now you will need to create some menus

Create your menu

1. Click Dinners > Select your Dinner plan > Manage Menu
2. Once you are in your Dinner Plan, click Manage Menu on from the right-hand side menu
3. Add a menu choice and add a label for your menu choice if you wish (this is optional). If you do not have a menu choice, you can just add a label.
4. You must allocate your menu to the days of the week. Click on the Rotation Icon and choose the days of the week you want this meal on so that these will then appear when you apply them to the calendar later
5. Once you have completed these steps, click Add to save your choice
6. Now you need to add your week to the Calendar. Set your date range to your required date.
7. Select the week you want from the calendar below
8. Click on Select Week and chose the week you want to allocate
9. Once you are happy with your selection, click Save on the top right corner

Resolving issues that may occur when adding additional meal items

• If the One-off menu choice will be chargeable for all pupils (i.e. Free school Meals who are not on the current dinner plan etc), you will need to remove the Menu Choices for that day and create a new Dinner Plan with the One-off Meal Choice and apply to the day required
• If you have already applied your menu for the week that you require the one-off menu choice, but no bookings have been made, you would need to add a new Week as instructed previously, then in the calendar you would need to click on the desired week and amend it to show the new week
• If bookings have already been made for the day of the one-off menu choice, you will need to apply the new week as advised above, then either cancel so the parents can re-book or amend the meal choice for that day.