Is it possible to mail merge or send individual codes in bulk via Schoolcomms?

It isn't currently possible to mail merge or send individual codes in bulk via Schoolcomms, however schools with a Premium/SIMS Messaging licence are able to set these up in SIMS as Assessment Manager reports (e.g. each child would have a ‘report’ containing their own individual login or mail merge data) which can then be sent in bulk.

We would advise you to contact SIMS Support to query if it is possible to create an Assessment Manager report containing the information you require.

If you are able to create these as Assessment Manager reports, please find some useful information below to assist you in sending out these reports via Schoolcomms (the facility to email SIMS reports is only available via the desktop version of Schoolcomms)

There are two types of SIMS reports, Assessment Manager Individual Reports and Profiles reports.

  • Assessment Manager Individual reports are created in SIMS Assessment Manager, it is important to realise that this type of report is not automatically uploaded to the SIMS document management server (DMS) and only reports that have been uploaded will be accessible by Schoolcomms. Often this type of report consists of at least one table displaying a grid of results/marks/targets.
  • Profile Report which enables the use of comment banks to produce more verbose reports which can include Assessment Manager results, comments can be automatically selected based on students’ grades for a particular aspect. Profile reports are automatically uploaded to the SIMS document management server after generation.

Successful report attachments require:

  • A recipient list containing students where at least one of the first 8 students have a report linked to them. (Schoolcomms uses the first 8 students in the recipient list as a basis for populating the Report session drop down for the selected report type).
  • If Assessment Manager Individual Reports has been selected then the report must have been uploaded to the DMS.

If you are sending your reports in bulk via Schoolcomms using the 'reports from SIMS' attachment option, Schoolcomms will only send the relevant report to the appropriate child. If a child does not have a report uploaded in SIMS, the parent will not receive an email at all.

Here is the link to access the help guide to assist you in How to Send Management Reports, Curriculum and Exam Timetables

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