Extend an existing club and create a new connecting payment request

Extend an existing club with sessions that can be booked individually (not an Enrichment club)

To extend an existing club rather than create a new one go to:

  • Click on Clubs
  • Select required club
  • Click on Create Sessions
  • You will be taken to the Calendar page
  • At the top of the screen choose the date range that your club will be running between
  • Highlight the dates the club is running on by clicking on the individual squares, or by clicking the word ‘Wednesday’ if the clubs runs every Wednesday, for example.
  • Check the selected dates and deselect any dates which the club won’t be running on e.g. bank holidays or half terms
  • When you are happy with the sessions chosen, click Save in the top right-hand corner.

To edit your existing booking choices:

  • Click on Clubs
  • Click on the required club
  • Under Club Actions click on Create Sessions 
  • Scroll down to your booking choices and click on the cog on the booking choice you would like to amend
  • Once you have updated as required click on the tick to save the change
  • Then click on Save (top right corner)

You may also want to edit the club members, to do this:

  • Click on Clubs
  • Select required club
  • Click Edit
  • To add a member/group scroll to the club member area and select the new member/group from the list on the left and add them to the list on the right and save
  • To remove a member click on the x next to the pupils name on the list on the right and then save

Now that you have updated your club sessions and members we would recommend you create a new payment request via the club which will then only contain the relevant members.

Please ensure that the old request is no longer visible/expired:

  • Please go to Payments.
  • Click on the required active request.
  • Click on edit top right corner.
  • Change the Visible to date to yesterdays date (you may also need to change the due date if set to a future date) and save.

To create a new payment request via the required club:

  • On the required club
  • Click on Create Payment Request (Bottom right corner)
  • Give your Payment Request a name
  • Select the required payment type


You will need to select one of the following payment types to ensure that the request links to the club:

  • Club Flex: flexible amount that can be paid more than once (If you have set your club as Pay Now>School Gateway settings a Clubs Flex payment type must be selected to force payment and secure a booking)
  • Club Fixed: fixed amount that can be paid more than once 
  • The visible from and to dates determine the date range that the invited School Gateway user will be able to see the payment request online
  • Select Require consent if you wish to gain parental consent (only parents with Parental Responsibility can see payment requests that require consent).
  • Select Require payer comment if you want to force the payer to leave a comment before they are able to process the payment
  • Enter the Due Date, with ongoing requests we recommend inputting the date the request is visible from
  • To select members, use the list on the left of the screen and highlight the member(s)/group(s) from the list and click Add; the selected members will be moved to the right hand box
  • When you are happy with the request select Save, or Cancel to return to the Payment Request screen
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