Extend an existing club with sessions that can be booked individually (not an Enrichment club)
To extend an existing club rather than create a new one go to:
- Click on Clubs
- Select required club
- Click on Create Sessions
- You will be taken to the Calendar page
- At the top of the screen choose the date range that your club will be running between
- Highlight the dates the club is running on by clicking on the individual squares, or by clicking the word ‘Wednesday’ if the clubs runs every Wednesday, for example.
- Check the selected dates and deselect any dates which the club won’t be running on e.g. bank holidays or half terms
- When you are happy with the sessions chosen, click Save in the top right-hand corner.
To edit your existing booking choices:
- Click on Clubs
- Click on the required club
- Under Club Actions click on Create Sessions
- Scroll down to your booking choices and click on the cog on the booking choice you would like to amend
- Once you have updated as required click on the tick to save the change
- Then click on Save (top right corner)
You may also want to edit the club members, to do this:
- Click on Clubs
- Select required club
- Click Edit
- To add a member/group scroll to the club member area and select the new member/group from the list on the left and add them to the list on the right and save
- To remove a member click on the x next to the pupils name on the list on the right and then save
Now that you have updated your club sessions and members we would recommend you create a new payment request via the club which will then only contain the relevant members.
Please ensure that the old request is no longer visible/expired:
- Please go to Payments.
- Click on the required active request.
- Click on edit top right corner.
- Change the Visible to date to yesterdays date (you may also need to change the due date if set to a future date) and save.
To create a new payment request via the required club:
- On the required club
- Click on Create Payment Request (Bottom right corner)
- Give your Payment Request a name
- Select the required payment type
NOTE
You will need to select one of the following payment types to ensure that the request links to the club:
- Club Flex: flexible amount that can be paid more than once (If you have set your club as Pay Now>School Gateway settings a Clubs Flex payment type must be selected to force payment and secure a booking)
- Club Fixed: fixed amount that can be paid more than once
- The visible from and to dates determine the date range that the invited School Gateway user will be able to see the payment request online
- Select Require consent if you wish to gain parental consent (only parents with Parental Responsibility can see payment requests that require consent).
- Select Require payer comment if you want to force the payer to leave a comment before they are able to process the payment
- Enter the Due Date, with ongoing requests we recommend inputting the date the request is visible from
- To select members, use the list on the left of the screen and highlight the member(s)/group(s) from the list and click Add; the selected members will be moved to the right hand box
- When you are happy with the request select Save, or Cancel to return to the Payment Request screen